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HARVEST COOP MARKETS 30 OCTOBER 2006 BOARD MEETING PUBLIC MINUTES Minutes Taken by Luke Lehner PUBLIC SESSION BEGINS: 7:00pm Attending: Sujatha Byravan, Amy Cotter, Mike St. Clair, Stephen Clifford, Betsy Adams, Karin Emry, John Mascia Excused: Jessie Myszka Guests: Joshua Laskin, Cathy Reuben Public comments and questions Cathy asked if the Board had set a schedule for next year. Nothing has been set past the December 4th meeting. The newly elected Board work out their schedule of meetings past December 4th. Joshua notified the Board that some public minutes and agendas had not yet been posted on the web-site. The Board said the reason behind this will be looked into, and solved as soon as possible. Public Minutes for 2nd October, 2006 Meeting Typos and corrections made. All approve 6-0-0 Cooperative Board Leadership Discussions (CBLD) The Board discussed renewing their membership with CBLD. The advantages of doing so are: CBLD is like minded with Harvest in being a non-profit organization. Great opportunities to learn skills and ideas being shared by other coops. Several board members of coops expressed positive feedback towards the organization. They provide beneficial training to individuals new to being a coop board member. The only hesitation the Board has expressed is in the cost. There is the possibility of getting a discount (and/or) assistance of 1,500 or more, though it is still uncertain if this will be realized. Josh expressed that it would indeed be good for the Board to seize such an opportunity, while at the same time the situation of Harvest is different from other coops in being an urban coop that it need not necessarily follow the example of other coops. Amy moved, Sujatha 2nded to not do it for at the full cost. (For) 4 – (Against) 2 – (Abstained) 0. Some Board members expressed that it would be wise to renew with CBLD, even if it means renewing at the full cost. Cathy asked if there is another association that the Harvest belongs to besides CBLD? Board answered that it was the only one. Cathy asked the Board to consider making a motion to try and push to accept renewing the membership, even at the full cost, and that this would be greatly beneficial to Harvest. Amy motions, John 2nded the board to give Jessie approval to negotiate a renewal of membership with CBLD for the lowest rate possible, and with the authority to go up to the full cost if necessary. All in favour 6-0-0. Reinventing committees Annual retreat committee was chosen to be revisited, which is not a standing committee. Last year its function was for planning and assessing. Purpose: To plan and organize the annual retreat. Expectations: 1) Will seek external expert guidance (eg. CBLD) 2) Organizing a retreat, which will meaningfully advance the Board’s work. 3) Seek input from the Harvest community. 4) Propose an overall goal, agenda, attendees, logistics, and propose date for Board to consider next retreat. Term/Recurring: 1) At the will and discretion of the Board. 2) Ideally 2-3 months. Budget: Zero for the committee. Chair: A Board member. Composition: Minimum of 2 Board members, including the chair. Schedule: Determined by members of committee upon creation. The Board agreed that it would be difficult to approve of any reinvented committee until all the committees have been revisited. Also any reinvented committees will need to be reviewed by any possible new Board member in the near future. Public Session ends: 8:30pm |